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June 11, 2019

Willamette District PNWIC Athletes, Coaches, and Families,

A request from the PNWIC for HELP!

Hey Folks,
We are half way there on volunteer sign ups, please check in and get signed up now - save us the stress and the worry of scrambling on the day of the show...here is the link also available on the web page and in Facebook.

Volunteer Schedule

(It occurred to me with only 10 or so athletes per class we have fewer adults to fill the 262 jobs necessary to run the show. Thank you for being generous with your volunteer time!)

Lynne Davies
Willamette District Secretary

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June 7, 2019

Willamette District Representatives,

The PNWIC Volunteer Spots are Revised. Duties have been assigned to OHSET, some to WAHSET and some to both; ALTHOUGH THIS IS ONLY A GUIDELINE and NOT hard and fast. If you can only help with a certain thing/event and your state doesn't have that responsibility, then by all means sign up anyway! We NEED YOUR help! Only with everyone pitching in can we get it all done. Thanks in advance for volunteering!

Here's how it works in 3 easy steps:
1. Click this link to see our SignUp on SignUp.com: Volunteer SignUp

2. Review the options listed and choose the spot(s) you like

3. Sign up! It's Easy - you will NOT need to register an account or keep a password on SignUp.com

Note: Signup.com does not share your email address with anyone. If you prefer not to use your email address, please contact me and I can sign you up manually.

Lynne Davies
Willamette District Secretary

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June 1, 2019

Willamette District PNWIC Athletes, Families and Coaches,

Want to be kept up to date with alerts via text message or free phone app?
We will be leveraging the REMIND App this year at PNWIC to keep you up to date.
This is free of cost to sign up and can be left at any point in time.
Visit: https://www.remind.com/join/PNWIC2019

If you have the REMIND app already installed, just search for our class @PNWIC2019

Lynne Davies
Willamette District Secretary

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June 1, 2019

Willamette District Advisors and Coaches,

Please send in your Jackpot pre-registration as a courtesy.
NO, you don't have to have qualified in PNWIC to participate in the Jackpot - anyone can participate!
You will get patterns at the event.
OHSET medal winners at state - If you are coming, please register!
OHSET will NOT pay for your Jackpot classes!

Lynne Davies
Willamette District Secretary

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Willamette District Advisors and Coaches,

Re: PNWIC - June 13-16, 2019 - Redmond
"Yikes": We needed your PNWIC stall counts yesterday!
Please send YOUR STALL COUNTS to Tasha at circleTranch94@gmail.com and Katie Renner briannaren@aol.com ASAP.
Reminder to get the eligibility forms done before school is out.

Thank you for your fast action
Lynne Davies
Willamette District Secretary

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May 6, 2019

Willamette District Advisors and Coaches,

We need 2 more volunteer spots filled: Saturday 5:00 - 7:30 Trail Scribe and Sunday 11:00-2:30 Help with awards. https://signup.com/go/YsvvEBv
All the conflicts, according to schedule have been arranged so there are no athlete's riding within 30 min of another event they are in.

Lynne Davies
Willamette District Secretary

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May 2, 2019

Willamette District Advisors and Coaches,

Stall Assignments: Willamette District is in the Sheep and Diary Barns (scroll to the bottom of the stall assignment document to find your teams assignment in the Sheep and Diary Barns)
Drill Practice Schedule: Caution: Rule 19.7.8 "At the State Meet, when a team fails to exit the arena before their two minute warm up time has ended, a penalty deduction of 10 points will be made for each full or partial portion of 30 seconds they are in overtime."
If you have an athlete qualified for state but NOT attending: Please let Tasha know ASAP 503-949-7679

Lynne Davies
Willamette District Secretary

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May 1, 2019

Willamette District Representatives,

The State Meet Patterns are available online today http://www.ohset.com/
Please let your athletes know there are available
Good Luck to all Willamette Athletes!

Lynne Davies
Willamette District Secretary

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May 1, 2019

Willamette District Representatives,

We still need 5 more volunteers to work at the State Meet. If your team has not volunteered to help, please sign up on this website. https://signup.com/go/YsvvEBv
Below are the jobs to be filled.
(1) Thursday, May 9 - 10:45 - 11:30 am - Figure 8 Quad Driver (Lisa says maybe Lebanon has one)
(1) Saturday, May 11 - 5:00 - 7:30 pm - Scribe for Trail
(3)Sunday, May 12 - 11:00am - 2:30pm - Help with Awards Ceremony

Lynne Davies
Willamette District Secretary

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April 29, 2019

Willamette District Advisors, Coaches and Representatives,

Below is the Willamette District link for volunteers at the State Meet. It is Willamette's responsibility to fill all of our spots.
Thank you to those of you who have already so generously volunteered to help with the success of this meet.
Willamette District: https://signup.com/go/YsvvEBv

Looking forward to seeing you at the Willamette District Meeting Wednesday, May 1, at Elmer's in Albany at 6:30. Please join us for dinner at 5:30 if your schedule allows.

Lynne Davies
Willamette District Secretary

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April 26, 2019

Willamette District Representatives,

Our next meeting is Wednesday, May 1st at Elmer's in Albany at 6:30. Please join us for dinner at 5:30 if your schedule allows.

Congratulations to all of you who have qualified for OHSET State Meet!

Reminders:

April 26th (today) State Stall and Camping requests due to Tasha.
May 1st: Drill and Working Pair Music must be brought to Tasha on a labeled CD or Thumb Drive.
May 1st: Dessert Award Tickets $5 on sale at the meeting. Purchase from Katie Renner. $7 at the door! Seniors attend free.
Join the State Messaging System: Text: 81010 Message: @f9caae
ONLY TASHA CAN MAKE CLASS CHANGES FOR ATHLETES AT THE STATE MEET IF YOU HAVE OVERLAPPING EVENTS/EVENT CONFLICTS!
Qualified for State but not attending? Let both Tasha & Kim know ASAP.
If you need to withdraw at State, contact Tasha immediately! 503-979-7679

Lynne Davies
Willamette District Secretary

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April 25, 2019

Willamette District Advisors and Coaches,

Action Required if you have not sent your camping and stall requests to Tasha.

Complete both forms and return by tomorrow April 26 to both Katie Renner at briannaren@aol.com well as Tasha Ballstaedt at circleTranch94@gmail.com

State Meet (May 8-12) Stall and Camping Requests: There are 3 tabs at the bottom of the page: 1) Instructions 2) Camping 3) Stall Requests Questions: call Tasha 503-949-7679

Lynne Davies
Willamette District Secretary

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April 10, 2019

Willamette District Representatives,

April 18th - Meet #3 move in - No outside shavings........Additional shavings must be purchased from the fairground office for $7 per bale.

April 18th - Teams please:
1) Pick up and pay for State Clothing Orders at Beelarts.
2) Turn in State Raffle Tickets or money to Heather Loveall.
3) Please encourage your team to participate in the Dessert Social 6 PM in the barn.
4) Bring your plastic eggs filled with treats and turn them into the office for the Easter Egg Hunt.
5) Senior Night Celebration, Saturday, April 20th 4:50 PM Calapooia Arena. Family and friends bring senior athletes flowers, balloons and other treats.

Lynne Davies
Willamette District Secretary

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April 10, 2019

Willamette District Advisors and Coaches,

Thank you for getting in your Stall requests to Tasha and Katie and Registration changes to Kim.

If you have no registration changes please email Kim NO CHANGES, so she knows you are accounted for.....

Class sheets will be sent out with in the next 7 days!

We appreciate your timely response and being an important part of this successful team!

Lynne Davies
Willamette District Secretary

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April 9, 2019

Willamette District Advisors and Coaches,

April 10 - Meet #3 Stall requests are due tomorrow at the latest, email to Tasha circleTranch94@gmail.com and to Katie Renner at briannaren@aol.com

April 10 - Meet #3 registration is due tomorrow at the latest, email to Kim kburris@willamette.edu

Important Notice: Athlete's who want extra bales of shavings can NO LONGER bring their own shavings. All additional shaving must be purchased from the fairgrounds at the OHSET office.

Please pass this information on to athletes and their families so there are no surprises. Thank you

Lynne Davies
Willamette District Secretary

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Willamette District Advisors and Coaches,

On or before these dates please submit the following:
April 10 - Meet # 3 Stall requests to both Tasha at circleTranch94@gmail.com and Katie at briannaren@aol.com
April 10 - Email registration changes to Kim at kburris@willamette.edu
April 18 - Team Eligibility Form - a print copy must be turned in the office before athletes can participate.
April 18 - ALL TEAM BILLS MUST BE PAID BEFORE A TEAM MAY PARTICIPATE IN MEET #3!
April 18 - Plastic Easter Eggs filled and turned into the office
April 18 - 6 PM Dessert Social in the barn at Meet #3
April 18-21 - Turn in money/tickets for State Raffle to Heather Loveall
April 18-21 - Pick up and pay for State Clothing Orders at Meet #3 at the Beelarts Booth

Lynne Davies
Willamette District Secretary

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March 27, 2019

Willamette District Representatives,

Great News!

We have all eight fabulous Belt Buckle Awards sponsors:

1. Affordable Equestrian Supplies - Laurie Swain
2. Circle T Ranch - Tasha Ballstaedt
3. Northstar Stables - Stephanie Davies
4. Sassy Pants Ranch - Tabatha Bielemeier
5. EKC Acres - Karen Daugherty
6. Art Plus Signs and Designs - Wendy Bernards
7. Rancho, LLC - Barb Jensen
8. Fencl Logging - Angie Fencl

When you see these generous people please thank them for finding these sponsors.

Lynne Davies
Willamette District Secretary

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March 27, 2019

Willamette District Advisors and Coaches,

Reminders of important upcoming dates requiring your attention:

March 20 - Senior Slideshow information and pictures due to Sophie Adams at awesomesauceadams@gmail.com (seven seniors still need to respond)
April 1 - State Clothing orders are due to Colleen@Beelartembroidery.com Payment and pick up will occur at Meet #3
April 3 - 6:30 PM Willamette District Meeting Elmer's Albany, dinner at 5:30 PM
April 10 - Meet #3 Stall requests are due on or before this date, email to Tasha circleTranch94@gmail.com
April 10 - Meet #3 registration is due on or before this date, email to Kim kburris@willamette.edu
April 18 - 6 PM Dessert Social at Meet #3 in the barn
April 18 - 21 Meet #3 - State Raffle tickets due to Heather Loveall
April 20 - 4:50 PM Senior Night Celebration at the Linn County Expo. An opportunity for family and friends to bring senior athletes flowers, balloons or treats.
April 21 - State Qualification Notice (If your athletes qualify for State, please let the office know if they will be attending. We want to notify the alternates ASAP so we will have a full field)
May 3 - 7 PM Willamette District Awards Dessert held at Cascade High School Auditorium 10226 Marion Rd SE, Turner Oregon 97392. Tickets will be on sale at Meet #3 in the office. ($5 per ticket or $7 at the door the evening of the Awards Dessert)
May 8 - 12 - OHSET State Meet - Redmond, Oregon

Lynne Davies
Willamette District Secretary

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March 10, 2019

Willamette District Advisors and Coaches,

It is time to order OHSET State Sweatshirts.
April 1st orders are due.
Please order for your team: If athletes want their numbers on their clothing, please put their number by their name and size. Example: Leslie Smith XS #221 - Cascade
You will pay at Meet #3.
Email your order to: Colleen@Beelartembroidery.com

Lynne Davies
Willamette District Secretary

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March 7, 2019

Willamette District Coaches and Advisors,

Our District Vice Chair, Heather Loveall is asking that you write an evaluation for each Judge.
After writing your evaluations please email them to: joswald@ohset.com (State Chair for Judges)
Feel free to write your comments/evaluations below each judges events.
Please complete and send by March 16th....Thank you
Events and Judges are listed below:

Meet #1 - January 10-13, 2019
Judge: Heather Zumwalt
Events Judged:
Steer Daubing, Break-away Roping, Team Penning, Team Versatility, Drill 4 & 5, Figure 8, Birangle, Canadian Flags, Barrels, Poles, Individual Flags, Keyhole, IHOR, Hunt Seat, Saddle Seat, In Hand Trail, Trail.

Judge: Tahnee Hayden
Events Judged:
Reining, Jumping, Dressage, Working Pairs, Team Versatility, Drill 4 & 5, Figure 8, Birangle, Canadian Flags, Barrels, Poles, Individual Flags, Keyhole, Showmanship, Western Horsemanship, Working Rancher, Driving.

Judge: Paul Roney
Events Judged:
Steer Daubing, Break-away Roping, Team Penning, IHOR.

Meet #2 - February 7-10, 2019
Judge: Cassy Larson
Events Judged:
Steer Daubing, Break-away Roping, Team Penning, Reining, Team Versatility, Drill 4 & 5, Figure 8, Birangle, Canadian Flags, Barrels, Poles, Individual Flags, Keyhole, IHOR, Hunt Seat, Saddle Seat, In Hand Trail, Trail.

Judge: Cassi Soule
Events Judged:
Jumping, Dressage, Working Pairs, Team Versatility, Drill 4 & 5, Figure 8, Showmanship, Western Horsemanship, Working Rancher, Driving.

Judge: Nick Meuret
Events Judged:
Steer Daubing, Break-away Roping, Team Penning, IHOR, Figure 8, Birangle, Canadian Flags, Barrels, Poles, Individual Flags, Keyhole.

Thank you for your assistance,
Lynne Davies
Willamette District Secretary

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February 28, 2019

Willamette District Representatives,

Good News! Our Mystery Tractor Person has been found!

Thank you to Kristy Pepple for asking her father-in-law Fred Pepple to bring his John Deere tractor on Thursday evening to prepare the Roping Box Area for Meet #2.
We are so appreciative of your kindness and generosity to OHSET!
Kailee Pepple of Sweet Home High School thank you for sharing your Mom and Grandfather with all of OHSET.
If you see the Pepple Family from Sweet Home, please express our gratitude for helping out at Meet #2

Lynne Davies
Willamette District Secretary

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February 28, 2019

Willamette District Representatives,

Our next meeting is on Wednesday, March 6th at Elmer's in Albany.
The meeting begins at 6:30, feel free to join us for dinner beginning at 5:30, if your schedule allows.

Mystery Tractor Persons

At our last meeting someone offered their Dad to come to Meet #2 with his tractor and groom the area in front of the roping box on Thursday evening. (Clue: they were sitting by the windows at Elmer's). I did see a man loading his John Deere tractor...he did a wonderful job! I did not get the person's name who so kindly volunteered their Dad or the name of the Dad. We would love to express our appreciation to these generous mystery people. If that is you or you know who these kind people are, will you please provide their names to me?

Lynne Davies
Willamette District Secretary

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February 4, 2019

Willamette District Advisors and Coaches,

Things happening at Meet #2!
1. A Coaches Daily Briefing will be held each morning of the meet, Friday - Sunday at 7:30am in the office at the fairgrounds. (If a coach can not make the meeting, please send another adult representative.) One person from each team!
2. A Flag Ceremony has been added to the meet schedule. It will be held before Team Penning. A drawing will be held at the Dessert Social to see who will carry the flags.
3. A Dessert Social will be held at 6PM in the barn on Thursday, Feb 8th. "Everyone please bring something!"

Lynne Davies
Willamette District Secretary

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February 4, 2019

Willamette District Advisors and Coaches,
Especially: Central, Philomath, Scio, Stayton and West Albany

The Hunt Seat Over Fences Pattern has changed!

The message below is from the OHSET Vice Chair Scott Chauncey:

All,
I have updated the Over Fences pattern to include arrows showing direction of travel. Please note that the numbers will always be on the approach side of the fence.
Please don't forget to refresh your browsers.
Regards,
Scott

Lynne Davies
Willamette District Secretary

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February 3, 2019

Willamette District Representatives,

Our Rodeo Fundraiser was a Success!
A huge THANK YOU to the West Salem, West Albany, Sweet Home, Jefferson and Cascade teams for working the Rodeo last night!
We had 12 adults who did security. They did a terrific job of taking their responsibility seriously, on the look out for orange wristbands and keeping their doors secure! Thank you!
We had 10 athletes who did a magnificent job selling 50-50 raffle tickets. Our half was $462! Thank you Athletes!
Our total earnings for the evening was $562.

Together we make a big difference!

Lynne Davies
Willamette District Secretary

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February 1, 2019

Willamette District Advisors and Coaches,

Meet #2 Class Lists along with the Current Team Standing after Meet #1 are added to the website.
Please REVIEW FOR ACCURACY.
Coaches may email additional changes to Kim Burris at Kburris@willamette.edu through Wednesday.
After Wednesday, all changes need to be made by coaches in the office by completing the appropriate paperwork.
Please remember the event times listed are estimates.

Thank you for checking your lists for accuracy, see you at the Dessert Social 6 PM in the barn on Thursday, February 8th. Bring a dessert and join in the fun.

Lynne Davies
Willamette District Secretary

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January 30, 2019

Willamette District Advisors and Coaches,

The map with your stall locations for the February 7-10, 2019 - Meet #2 is posted to the website.
If by chance you find an error, please let me know.
-Each stall will come with 2 bales of shavings.
-Additional bales of shavings will be available for purchase at $7 per bale or you may bring your own.
-Thank you for taking good care of the new stalls.....reminder....no tape, pins, screws, etc......zip ties, bungee cords, command strips okay.

Check in is anytime after 8 AM on Thursday, February 7.
Events begin on Friday, February 8 at 8 AM.
NO RIDING IN THE CALAPOOIA ARENA ON THURSDAY, February 7, riding in the Warm Up Arena only!

I hope to see you this evening at Elmer's for our District Meeting. If not, see you soon at the Linn County Expo.

Lynne Davies
Willamette District Secretary

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January 29, 2019

Willamette District Representatives,

The February OHSET District meeting is tomorrow night, Wednesday, January 30, 2019 at Elmer's in Albany!
The meeting begins at 6:30, but come join us for dinner beginning at 5:30 if your schedule allows.
We are holding our February meeting a week early because of Meet #2 next week.
We hope to have two votes from each school.

Hope to see you tomorrow evening,

Lynne Davies
Willamette District Secretary

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January 29, 2019

Willamette District Advisors and Coaches,

A huge THANK YOU to everyone for getting their team's stall request and event changes/no change emails turned in by today!
-I will be sending you the class lists for your review at the end of the week.
-We will have a short turn around for you to make sure the lists are accurate.
-Once the corrections have been made, the class lists for Meet #2 will be sent.
Once again thank you for your help in making the meets run smoothly.

See you are the District meeting tomorrow night at Elmer's. 5:30 dinner and 6:30 meeting!

It would be fantastic to have two votes from each school,

Lynne Davies
Willamette District Secretary

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January 28, 2019

Willamette District Advisors and Coaches,

A reminder: Stall Requests and Athlete Event Changes/ No Change emails are due tomorrow Tuesday, January 29th.
Tasha, Katie and Kim are eagerly awaiting your information.

-Thank you to everyone who has turned in their Stall Requests for Meet #2 to Tasha and Katie.
-Thank you to everyone who had turned in their Event Change/No Change email to Kim Burris.
-Your cooperation is greatly appreciated and leads to a successful meet.

Lynne Davies
Willamette District Secretary

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January 24, 2019

Willamette District Representatives,

Our next meeting is on Wednesday, January 30th at Elmer's in Albany.
This is our February meeting, but it is being held next Wednesday so it will not conflict with Meet #2.
The meeting begins at 6:30, feel free to join us for dinner beginning at 5:30, if your schedule allows.

Willamette District Coaches and Advisors,

Thank you to those schools who have turned in their stall requests to Tasha and Katie!
Thank you to those schools who have emailed Kim Burris their No/Change or Changes for Meet #2!

Time once again to get your paperwork ready for OHSET Meet #2 in 3 Easy Steps:

1. On or before Tuesday, Jan 29 stall requests are due.
The form needs to be sent to both Tasha circleTranch94@gmail.com and to Katie Renner briannaren@aol.com

2. On or before Tuesday, Jan 29 events changes need to be emailed to Kim Burris at kburris@willamette.edu
If your athletes are doing the same events as Meet #1, Please email Kim your school name and No Change!
Don't forget if you dropped an athlete from an event, the athlete needs to be added back to the event. This is not an automatic process.
If an athlete is doing a different event, they must be listed in your email.

3. Thursday, February 7th the Eligibility forms must be submitted to the OHSET office at the Fairgrounds.

Lynne Davies
Willamette District Secretary

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October 10, 2018

Willamette District OHSET Representatives,

The next coaches training is scheduled for Saturday, October 20, 2018. Just a reminder......
-Coaches Training dates: October 20th and November 17th.
-A team may not practice until the coach has attended a Coaches Training.
-If you are not sure of your training status, the co-chairs have a log on file at the district level.

Coaches Trainings are a must for all every 2 years for the first two times, then every 5 years. If it is your first year of coaching you have to go through the training your first year. All head coaches or advisors must have an OSAA training certificate on file with the District before the start of the season-November 1st.

Everyone is invited to attend a training!

Lynne Davies
Willamette District Secretary

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